Cost vs. Time Saved
What Is Manual Software Tracking Actually Costing You?
Someone on your team is already doing this work by hand — chasing renewals in a spreadsheet, reconciling vendor invoices, hunting down who owns which subscription. That time has a dollar value. Plug in your own numbers below to see it next to what BetterTracker costs.
Where the hours go today
| Department | Hrs / week | Hourly cost | Monthly cost |
|---|---|---|---|
| Total monthly cost of manual tracking | $0 |
BetterTracker plan (up to 50 users · 50 Betty AI credits/mo)
Annual (paid once)
$3,588 /yr · $299/mo
Monthly (12 payments)
$4,500 /yr · $375/mo
This is the only tier with a published, non-negotiated rate. Larger tiers (100 / 250 / 500 / 1,000+ users, or MSP program pricing) include the same product — only the user-account limit and AI credit allowance change — and are quoted live on a call.
Manual tracking
$0/mo
BetterTracker
$0/mo
Annual billing
Net Monthly Savings
$0/mo
$0/yr saved before recovered spend
This doesn't count what BetterTracker usually finds next. These figures are before any of the unused
licenses, duplicate tools, or billing errors BetterTracker typically surfaces — customer environments have
seen an average 23% reduction in SaaS spend after the first review alone.
Figures reflect the published 50-user tier only. If this prospect needs a different user count or AI credit allowance, confirm the exact quote before presenting final numbers.
Ready to see the exact number for your team?
Get a live quote based on your user count and AI credit needs.
Get an Exact Quote
FAQ
How much does manual SaaS tracking actually cost a company?
It depends on your team's hours and hourly cost, but a common pattern is $1,000–$1,500 per month for a mid-size company — roughly 3 hours/week in IT, 2 in Finance, and 1.5 in Procurement at fully-loaded rates of $45–$55/hour. Use the calculator above to get your own number instead of an industry average.
What does BetterTracker cost?
BetterTracker's published entry tier covers up to 50 active users and 50 Betty AI credits per month for $299/mo billed annually ($3,588/yr) or $375/mo billed monthly ($4,500/yr). Larger tiers (100/250/500/1,000+ users, or MSP programs) include the same product with a higher user and AI-credit allowance, quoted live based on your team's size.
How is the ROI calculated?
The calculator multiplies each department's hours per week by its fully-loaded hourly cost by 4 weeks per month to get a monthly labor cost, totals that across IT, Finance, Procurement, and Ops, then subtracts BetterTracker's subscription cost for your selected billing plan. What's left is your net monthly and annual savings — before counting any spend BetterTracker recovers by finding unused licenses or billing errors.
Does this include the savings from finding unused software licenses?
No. The calculator only accounts for the labor cost of manual tracking versus BetterTracker's subscription price. Customer environments have separately seen an average 23% reduction in SaaS spend after BetterTracker's first review, on top of the time savings shown here.
Who typically spends time on manual SaaS tracking?
Four groups most commonly: IT (auditing active, unused, and duplicate licenses), Finance/AP (reconciling vendor invoices and catching billing errors), Procurement (tracking renewal and notice-period dates), and Ops or department leads (confirming what their teams are actually running and paying for).
Is this calculator free to use?
Yes! It's a free, interactive tool with no email or sign-up required. Adjust the numbers to match your own team and see your results instantly.
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